Learning without borders

Official & unofficial minutes for the Learning without Borders
Workshop Group meeting of Wednesday 18 October 2006
 

Attending >> Tonette, Kathy C, Kathy G, Beth, Ian, Bianca, Louise, Cecilia,  
                         Artemio, gARY
 

Apologies >> Laraine, Arlyn
 

The meeting commenced at approximately 1410 with the assistance of
Trainee Security  Officer Artemio.
 

The traditional rectangular table organisation was selected for the meeting
since an oval arrangement proved too difficult to implement.
 

gARY was nominated & elected as Minuter of the Moment.
 

Beth self nominated & was elected as Reflector of the week.
 

Cecilia thanked the group for letting her be a trainee Marketer.
 

Ian suggested the following agenda which was adopted, although the order of the item discussion did vary and some agenda items were combined.
 

1. Promotion & Ticketing
2. Program &  Steve’s content
3. Marketing
4. Catering
5. Contingency
6. Content of Program
7. Budget

Promotion & Ticketing/ Marketing
 Ian reported on the production of the tickets and flyers and then handed them over to the marketing group. He suggested that each workshop member be given a pack of flyers and tickets for their own promotional use.
 Ian reported on the production of the tickets and flyers and then handed them over to the marketing group. He suggested that each workshop member be given a pack of flyers and tickets for their own promotional use. Cecilia suggested that the tickets be numbered this was done and the marketing group distributed the packs to workshop members.
 Ian reported on the production of the tickets and flyers and then handed them over to the marketing group. He suggested that each workshop member be given a pack of flyers and tickets for their own promotional use. Cecilia suggested that the tickets be numbered this was done and the marketing group distributed the packs to workshop members. The group agreed to the following cut off dates for ticket sales.
 

Ian reported on the production of the tickets and flyers and then handed them over to the marketing group. He suggested that each workshop member be given a pack of flyers and tickets for their own promotional use. Cecilia suggested that the tickets be numbered this was done and the marketing group distributed the packs to workshop members. The group agreed to the following cut off dates for ticket sales. 8 November for UTS sales and 15 November for Outside sales.
 

Ian will provide a procedure for sale of tickets & collection of monies.
 Beth suggested the inclusion of some additional promotional material.
 Beth suggested the inclusion of some additional promotional material. gARY said he would like to record in the minutes a thank you to the group who produced the tickets and flyers. The group agreed and in particular thanked Bianca for her contribution.
 Beth suggested the inclusion of some additional promotional material. gARY said he would like to record in the minutes a thank you to the group who produced the tickets and flyers. The group agreed and in particular thanked Bianca for her contribution. Program and Steve’s content/Content of Program
 Beth reported that she had not made contact with Steve yet.
  Beth reported that she had not made contact with Steve yet. Beth will contact Steve this week.
 Beth also reported that we can email her minutes, reflections and briefs about
ourselves for uploading onto the blog. It is still the intension to podcast the workshop.
 Beth also reported that we can email her minutes, reflections and briefs aboutourselves for uploading onto the blog. It is still the intension to podcast the workshop. Louise sought clarification of the use of the group podcast. It was agreed that as per the discussion last week the group podcast would be used as the segment for the group report that addressed group workshop reflection.
 

Beth suggested the inclusion of some additional promotional material. gARY said he would like to record in the minutes a thank you to the group who produced the tickets and flyers. The group agreed and in particular thanked Bianca for her contribution. Beth reported that she had not made contact with Steve yet. Beth also reported that we can email her minutes, reflections and briefs aboutourselves for uploading onto the blog. It is still the intension to podcast the workshop. Louise sought clarification of the use of the group podcast. It was agreed that as per the discussion last week the group podcast would be used as the segment for the group report that addressed group workshop reflection. It was agreed that the podcast would take place on the 8 November and would address the following topic from each individual – brief introduction and brief reflection on their experience(s) in the workshop (5 minutes limit per individual).
 gARY also asked in relation to the group report whether there was a need to provide references to the literature. Kathy C stated that in a previous workshop references had not been required for the group report.  The workshop guidelines were referred to and the reference requirement for all submissions was noted. Kathy G asked if a list of reference material like the item she had emailed the group could be placed on the blog together with other articles.
  gARY also asked in relation to the group report whether there was a need to provide references to the literatureKathy C stated that in a previous workshop references had not been required for the group report.  The workshop guidelines were referred to and the reference requirement for all submissions was noted. Kathy G asked if a list of reference material like the item she had emailed the group could be placed on the blog together with other articles. gARY will email Laraine to confirm the need and nature of the reference requirements.
  It was also decided that a group photo would be placed on the blog.
Catering
 Kathy G distributed copies of the menu to the group and stated that the cost would be $15/head. Kathy G discussed the menu item selection.
 Kathy G distributed copies of the menu to the group and stated that the cost would be $15/head. Kathy G discussed the menu item selection. Louise suggested some changes to the menu. Kathy C provided input on the nature of some items. Tonette raised the possibility of the caters providing a little extra like a menu for 42 for the cost of 40. Beth suggested that if food was in short supply on the night that the group may need to stave!
 Kathy G distributed copies of the menu to the group and stated that the cost would be $15/head. Kathy G discussed the menu item selection. Louise suggested some changes to the menu. Kathy C provided input on the nature of some items. Tonette raised the possibility of the caters providing a little extra like a menu for 42 for the cost of 40. Beth suggested that if food was in short supply on the night that the group may need to stave! As previously agreed the group would provide tea, coffee and juices on the night.
 

Kathy G distributed copies of the menu to the group and stated that the cost would be $15/head. Kathy G discussed the menu item selection. Louise suggested some changes to the menu. Kathy C provided input on the nature of some items. Tonette raised the possibility of the caters providing a little extra like a menu for 42 for the cost of 40. Beth suggested that if food was in short supply on the night that the group may need to stave! As previously agreed the group would provide tea, coffee and juices on the night. Kathy G would report back with an updated menu, cost confirmation and date for placing order.
  Budget
 Ian distributed an updated budget, which now includes a guest speaker gift allocation of $50.
 Ian distributed an updated budget, which now includes a guest speaker gift allocation of $50. The refreshment (food & drinks) cost has been budgeted at $17.50/ head for an audience of 40. It was also agreed to allow for a miscellaneous refreshment item to cover a possible increase in the refreshment budget.
 Ian distributed an updated budget, which now includes a guest speaker gift allocation of $50. The refreshment (food & drinks) cost has been budgeted at $17.50/ head for an audience of 40. It was also agreed to allow for a miscellaneous refreshment item to cover a possible increase in the refreshment budget. The allocation of $80 for the item “ID tags + Misc” was discussed. It was agreed that this was based on a $2/head cost of a possible CD to be issued to participants.
 

Ian distributed an updated budget, which now includes a guest speaker gift allocation of $50. The refreshment (food & drinks) cost has been budgeted at $17.50/ head for an audience of 40. It was also agreed to allow for a miscellaneous refreshment item to cover a possible increase in the refreshment budget. The allocation of $80 for the item “ID tags + Misc” was discussed. It was agreed that this was based on a $2/head cost of a possible CD to be issued to participants. A vigorous, vital, vibrant and versatile discussion with several group members
including Cecilia, Tonette, Kathy C, Beth, Ian, Bianca, gARY, Artemio, Louise 
and Kathy G took place regarding the provision of materials to participants. It
was agreed that some items like name tags and photocopying could be
produced at a local college level, at no cost.
 

It was agreed that the final cost and nature of material presented to
participants would need to done after determination of  Steve’s program.
 Currently the budget is $72.50 below the $1000 allocation. The ticket price is
$25 per person.
 Currently the budget is $72.50 below the $1000 allocation. The ticket price is$25 per person. Ian will distribute an updated budget.
  Contingency
 Kathy G stated that OTEN was reluctant to assist with technical support on the workshop night.
  Currently the budget is $72.50 below the $1000 allocation. The ticket price is$25 per person. Kathy G stated that OTEN was reluctant to assist with technical support on the workshop night. Kathy G and Beth suggested that they will train themselves with the use of OTEN technology. It is also hoped that Steve will be able to provide support.
Ian also suggested that other members be available on the night to provide support.
  The meeting closed at 1515.
  

The meeting closed at 1515.  Workshop members then moved to their subgroups.